Data & Privacy

KDJ LMS ("we," "our," or "us") is committed to protecting the privacy and security of your personal data. This Data & Privacy Policy explains how we collect, use, store, and protect your information when you use our learning management system at kdj.edu.lk.

We comply with applicable data protection laws, including the General Data Protection Regulation (GDPR) and local data protection regulations.

We collect the following types of information:

• Account Information: Your name, email address, username, and profile picture when you create an account.
• Course Data: Your course enrollments, progress, grades, assignment submissions, quiz attempts, and forum posts.
• Usage Data: Login times, pages visited, features used, and interaction patterns within the platform.
• Technical Data: IP address, browser type, device information, and operating system.
• Communication Data: Messages sent through the platform and support inquiries.

Your information is used for the following purposes:

• To provide and maintain the learning management platform
• To track your educational progress and performance
• To communicate important updates, deadlines, and platform changes
• To improve our services and user experience
• To ensure platform security and prevent misuse
• To comply with legal and regulatory obligations

We implement appropriate technical and organizational measures to protect your personal data:

• Data is stored on secure servers with encryption at rest and in transit
• Access to personal data is restricted to authorized personnel only
• Regular security audits and vulnerability assessments are conducted
• Backups are performed regularly to prevent data loss

Your data is stored within secure data centers. We retain your personal data only for as long as necessary to fulfill the purposes outlined in this policy.

We do not sell your personal data to third parties. We may share your information with:

• Educational Institutions: Your course instructors and administrators have access to your learning data for educational purposes.
• Service Providers: Trusted third-party services that help us operate the platform (e.g., hosting, analytics) under strict data processing agreements.
• Legal Authorities: When required by law or to protect our legal rights.

Under applicable data protection laws, you have the following rights:

• Access: Request a copy of the personal data we hold about you.
• Rectification: Request correction of inaccurate or incomplete data.
• Erasure: Request deletion of your personal data (subject to legal obligations).
• Restriction: Request restriction of processing your data.
• Portability: Request transfer of your data to another service.
• Objection: Object to the processing of your personal data.

To exercise any of these rights, please contact us at privacy@kdj.lk.

Our platform uses essential cookies to:

• Maintain your login session and authentication
• Remember your preferences and settings
• Ensure platform functionality and security

We also use analytics cookies to understand how the platform is used and to improve your experience. You can manage cookie preferences through your browser settings.

If you have any questions, concerns, or requests regarding this Data & Privacy Policy, please contact us:

Email: privacy@kdj.lk
Address: KDJ Lanka (Pvt) Ltd, Colombo, Sri Lanka

We will respond to your inquiry within a reasonable timeframe.